Media Version History

iCM can be set up to save previous versions of media items and their groups for a set period of time.

Default version control policies are defined in iCM's Autoconfig. Additional policies can also be set up in the Version Control Policies section of iCM Management.

Access to the history of a media item is granted to a user via their Content Privileges.

Viewing Version History

To view the version history of a media group or item, right click on it and select "View history" from the context menu.

From here the "Details" button will let you view the comments added to a particular version when it was submitted.

Select two versions of an item from the list in the top section of the work area and press the "Differences" button to open the Version Differences view.

Restoring an Old Version

To restore an old version of a media item or group, open the version history as described above.

Select the version of the item you would like to restore and press the "Restore" button. This will open the selected version of the media item in the editor. To make this version live, submit the media item as you would when normally editing. You can also cancel edit if you decide you don't want to restore this version.

A new line in the version history will be created, allowing you to undo the restore if needed.

If version policies have been set up so that the version of the media item you want to restore is not listed (ie there are not enough versions retained, or the version you want is too old) there is unfortunately nothing you can do.

Restoring Deleted Media Items

To restore a deleted media item, you need to look at the version history of the group it was in.

View the version history for a group and you will see a list of any media items that have been deleted from it. Select the child media item you would like to restore and press the "Restore" button. This will load the deleted media item into the editor, ready to be edited and submitted.

Deleting a Version

You can delete a specific entry in the version history by selecting it and pressing the "Delete version" button. When a version is deleted it can never be restored. We have provided this feature so you can remove historic content that may contain personal data that needs to be removed from the database.