Event

Articles using the Event template display information about an event, including the dates and times of scheduled occurrences, price, location and a link to a booking form. These details are optional, as they may not be relevant to all events.

Page Title

The title of the article using the Event template appears at the top of the page.

Social Links

Icons, which act as links to Facebook, X, and the event's website, can optionally appear in the top right of the page.  The URLs for these links are entered in the article's extras. The three fields are:

1. X (Twitter) URL. For example, https://x.com/gossinteractive
2. Facebook URL. For example, https://www.facebook.com/bbcnews
3. Website URL. For example, https://www.gossinteractive.com

The images used for each link are provided by the website theme and are not content managed. If a URL is not entered in the article extras no link or image will appear.

Event Details

When the event article is first viewed, the details block at the top of the page displays information about the next upcoming time of the event (ie the one due to start next). These details include:

• the date of the event
• start and end times
• the remaining tickets/places
• the price
• the location

These details can be toggled on and off individually in the article extras.

If another occurrence of the event is selected (using the buttons at the bottom of the page) the details block will display the details of that occurrence.

If an event has no scheduled dates or times the message "Currently there are no instances scheduled for this event" appears at the top of the page content. See the Scheduling Events and Creating Tickets article for more information.

Highlight Active Occurrence

This toggle overrides the default behaviour of the event details block. It will display the details of an occurrence that's active, ie an event that has already started. It is designed to be used with long running events that people might be able to join part way through.

It behaves as follows:

• No (the default) - the details block at the top of the page will display the occurrence that is due to start next
• Yes - the details block at the top of the page will display will display the occurrence that's happening now (if there is one)

Book, Manage and Add Date Buttons

These buttons appear in the event details block.

Book

The "Book" button can take the user to an iCM form or another website. Any form or URL can be linked to.

In the article extras use the "Booking Link" drop-down to choose what the button should do:

• The "Booking Form" field lists every form in the iCM forms designer (the standard form is called "Take booking details")
• The "Booking URL" field lets you enter a URL.

If an event does not have a booking form or a booking URL selected in its article extras, this button will not appear.

The text of the button is taken from fields in the articles extras:

• If the event has spaces available, the "Booking text" field
• When the event is sold out, the button is disabled and the text changes to the "Sold out" text field

Manage

The "Manage Event" button appears for the user who created the event or any user in the bookandpayadmin user group. It links to a form that can be used to update the event. See the Managing Individual Occurrences article.

Add Date

The "Add Date" button links to a secure article selected in the subsite configuration. For the button to appear your user also needs to be in the bookings admin user group. See the Events Template Additional Configuration article for more information.

Event Information

This is the article body text.  You can include a related image and inline content, as per the Default template.

Event Location

The event location is displayed on a map beneath the event information. Next to the map are the address and contact details of the location and buttons to "Get Directions" and "View on Google Maps" which take a user to Google's mapping services, with the location set as the map focus or target destination.

In most circumstances an event's location is not configured via the Event template. The location is set when an event occurrence is scheduled. The location's address, map and "Get Directions" and "View on Google Maps" buttons are set by the Location article at which this event occurrence is taking place.

There may be some occasions when the Event template is used without the Location template, or without the need to schedule occurrences. In these instances an event can "fall-back" to the location details set in its own article extras. These details include a map, plus street, town, postcode and country fields.

The location set in an event occurrence will always take precedence over those entered in the event article extras.

Other Dates and Times

If the event is scheduled to repeat, you can choose whether or not those occurrences are listed at the bottom of the page.

In the article extras find the the "Upcoming Occurrences" section:

You can choose:

• To show or hide the list
• To show either just repeats that occur at different times on the day that's being viewed, or on all future dates (from today)
• If you pick all future dates, the number to display (5, 10 or 20)

Dates and times are displayed in an event list at the bottom of the page. 

The title of this section is either Other times on <Day> <Day of Month> <Month> or Upcoming occurrences for this event.

Choosing to view a different time will reload the Event template with the details of that time of the event at the top of the page. The original time will appear in the list of other times.

If the list is set to show future events across days, rather than just other times on the same day, the start date is always "today" not the date of the occurrence that's being viewed.

Scrolling Through Dates

The "Next Date" and "Previous Date" buttons navigate through scheduled occurrences of an event if it repeats on multiple days. When there are no further scheduled dates (either in the future or the past) the navigation buttons display the text "No more available".

When a new day loads the details of the first scheduled time on that date appear at the top of the page, with other times listed at the bottom.

Article Extras