iCM Content Roots

Content roots control which areas of iCM a user is able to access to carry out the tasks that match the privileges they have.

Content roots can be assigned directly to a user, or to a group, which will grant those content roots to all of the members of the group.

Content roots will only be available for the privileges that have been assigned. For example, if the user or group being edited doesn't have any privileges related to links, the content root selection box for links won't appear.

Adding and Removing Content Roots

All content roots are assigned in the same way.

Use the "Select" and "Remove" buttons next to each content type to display a tree of iCM content. Double-click on an item to add it to the list. Existing items can be removed with a double-click.

Most content roots are assigned by group. For example, you can assign a metadata group as a content root, but not a specific property or selection of values.

Some content types include an "Access to all" checkbox which will automatically add all of the content items to the list. This option has been deliberately removed for some content types (such as form data) for security reasons. We feel that, especially in the case of form data, careful consideration should be given to certain content types before they are assigned to users.

Content Trees

As with all content in iCM, the content roots are organised into trees. Assigning a root item to a user or group will give them access to all of the other items or groups beneath it.

For example, if you assign the website homepage as a content root, users will also be able to access all of the articles beneath the homepage. If you only assign a second level article as a content root, users will only be able to access it and it's direct child articles - they will loose access to the site homepage and articles in sibling branches.

Media

The media content roots come in two varieties.

Media (of any type)

This content root gives users access to the media groups in iCM. Selecting groups here (or giving access to all) will allow users to access media items in those groups. There will be no restrictions on the type of media they can access. If these options are chosen for a group, or "access to all" is given, they override the "specific type" settings below.

Media (of specific type)

This content root lets you restrict the type of media a user can access, as well as where they can access it. The roots are organised by media type (image, PDF, document etc). Selecting a type will allow users to access that type of media in any media group. Expanding a media type and selecting one or more groups will restrict users to that media type and only let them access the chosen groups.

Note that it is possible to use the two media root options in combination. You could select "Media of any type" for one media group and "media of specific type" for another. This would allow a user to create any type of media in one group, but only PDFs (or whatever) in another.