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Management Privileges

Website Groups and Users

Take great care when assigning any of these privileges. They allow your iCM users to access information, and potentially the personal details, of anyone who has registered with your website.

PrivilegeDescription
AddAllows users to create website groups and users
DeleteAllows users to delete website groups and users
EditAllows users to edit website groups and users
ViewAllows users to have a read-only view of website groups and users
ExportAllows users to export website users as a CSV
Change PasswordAllows users to change the password of a website user

iCM Groups and Users

Note that giving a user the ability to edit iCM users will also allow them to edit their own iCM user, potentially allowing them to assign themselves additional privileges and content roots.

PrivilegeDescription
AddAllows users to create new groups and users
DeleteAllows users to delete groups and users
EditAllows users to edit existing groups and users
ViewAllows users to have a read-only view of groups and users
Change PasswordAllows users to change the passwords of other users
Force LogoutAllows users to force other users out of iCM. See iCM Users

Reports

PrivilegeDescription
AddAllows users to create a new report from an existing report type. That is, create a report to run "now", "on demand" or "scheduled". Users who wish to develop new report types (new ColdFusion scripts) need access to the iCM custom folder. Users with this report will also be able to generate reports that run "now" and see the results, they will not be able to generate reports from existing report settings
DeleteAllows users to delete a report that has been created and saved to run on demand or at a scheduled time
EditAllows a user to edit the settings of an existing report that has been created and saved to run on demand or at a scheduled time and to generate a report based on those settings
ViewAllows a user to view the settings of an existing report that has been created and saved to run on demand or at a scheduled time

Logs

PrivilegeDescription
Task LogsAllows users to see these logs
Approvals LogAllows users to see these logs
Security LogAllows users to see these logs
Access ErrorsAllows users to see these logs

Mailings

PrivilegeDescription
AddAllows users to create new mailings and mailing rules
EditAllows users to edit existing mailings and mailing rules
DeleteAllows users to delete mailings and mailing rules
ViewAllows users to have a read-only view of mailings and mailing rules

Definitions

Unlike other privileges, once access to a definition has been granted, users will have full create, delete, edit and view access. There are no content roots.

Note that these privileges allow the underlying definitions of iCM content types to be edited. There is no need, for example, to give a user who uploads media into iCM, access to the media definition, they only need the media content privileges (unless they need to define new file types/extensions that don't currently exist of course).

Although grouped beneath the definitions management menu in iCM, templates have their own set of privileges described below.

PrivilegeDescription
Article ValidatorsGives users access to this definition
Inline TypesGives users access to this definition
Media TypesGives users access to this definition
Object TypesGives users access to this definition
Form FamiliesGives users access to this definition
Swear DictionaryGives users access to this definition
Spelling DictionaryGives users access to this definition
SubsitesGives users access to this definition

Templates

PrivilegeDescription
AddAllows users to create new template  types
EditAllows users to edit existing template types
DeleteAllows users to delete template types
ViewAllows users to have a read-only view of template types

Approval Requirements

Users with this privilege will have full access to the Approval Requirements. When managing approval requirements users will be able to see the entire article tree for all subsites in iCM.

Version Control Policies

Users with this privilege can create, delete, edit and view version control policies for articles, media, links and forms. See Version Control Policies for more information.

Locked Items

Users with this privilege will have access to the Locked Items section.

Decache Site

Users with this privilege will be able to decache the site.

Last modified on September 02, 2022

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