Scheduling Event Occurrences
Once you've created an event article, you'll need to set when and where it takes place using the scheduling form.
As well as the date and time, the event occurrence holds information about where the event takes place, how many people can attend, and the available tickets. Many of these settings can have default values set for them which can be used when you are creating multiple occurrences.
You can reach the form used to schedule events in three ways:
- When you create an event article via your website using Contribute, you'll automatically be linked to this form
- If you used Contribute, you'll find a "Schedule" task in Self Service
- You can click the "Add date" button on any event article if you are a member of the BOOKANDPAYADMIN user group
Packages and Tickets
Packages are what people book. They define tickets, or groups of tickets, and their combined price. Every ticket must be made available via a package before it can be booked. This may mean that a package only has a single ticket in it. Packages can be made available for set periods of time before an event takes place, allowing you to create special offers for early bookers, or discounted prices in a last minute deal. Packages can also be toggled on or off at any time, removing them from the booking options.
Tickets define space. They have size and quantity. If your event has a capacity of ten, a single ticket with a size of ten and quantity of one would take up all available spaces. Tickets are compiled into packages, and the maximum number of bookable packages will be limited by the number of tickets available to create them.
